Aquarius Golf Club Constitution

AQUARIUS GOLF CLUB

CLUB CONSTITUTION

NAME

The club shall be called The Aquarius Golf Club Limited. The object of the Club as a Community Amateur Sports Club (CASC) member is to provide facilities for and promote participation of the whole community in the Sport of Golf.

THE CLUB

The Club shall consist of playing and non-playing members in such limited numbers that will be fixed by the main committee of the club. All candidates for playing membership will be offered a courtesy round, on payment of the joining fee and subscription the candidates will be accepted into playing membership. Included in the subscription is Golf insurance, but only whilst playing at Aquarius Golf Club.

Subscriptions will be fixed annually by the main committee and will be available in the following groups.

a SEVEN DAY

b FIVE DAY – (Weekdays)

c JUNIOR (8-17 years)

d STUDENTS (Those in FTE or equivalent)

e SOCIAL

f COUNTRY (Living 25 miles or more from the course)

g OVERSEAS

Each New Member shall pay a joining fee that will be set by the main committee.

1. All subscriptions shall be payable by the 31st of March each year. The club offers the facility to pay in instalments on either the 1st or the 11th of the month, this is not to be seen as a monthly membership and cannot be paused. No member shall be entitled to play on the course until all monies due to the club by him or her have been paid.

2. The Management Committee of the club shall be vested in the main committee of playing members consisting of:

CLUB CHAIR 3 YEARS

PRESIDENT 3 YEARS

VICE-PRESIDENT 3 YEARS
(Nominated by the president and approved by the main committee).

HONORARY TREASURER 3 YEARS

CLUB CAPTAIN 1 YEAR

WOMEN CAPTAIN 1 YEAR

HOUSE CHAIR (plus 2) 3 YEARS

MEMBERSHIP SECRETARY (plus 1) 3 YEARS

COMMUNICATIONS SECRETARY 3 YEARS

GREENS CHAIR (plus 2) 3 YEARS

COMPETITION & HANDICAP SECRETARY (PLUS 1) 3 YEARS

GOLF DEVELOPMENT SECRETARY 3 YEARS

Election for these positions shall take place at the Annual General Meeting.

All elections take place in accordance with RULE 8. If the candidates nominated are not sufficient in numbers, the remaining vacancies shall be filled at the Annual General Meeting. The committee shall have the power to fill in any vacancies that may occur in their number between the Annual General Meetings.

Executive Committee

A quorum will be six for the Management Committee and two from the Executive committee.

The Executive committee of the club shall consist of:

CLUB DIRECTORS (Registered with Companies House)

CLUB CHAIR

HONARARY TREASURER

MEMBERSHIP SECRETARY

The main committee is responsible for sanctioning all expenditure and contract negotiation, however, should the main committee be unable to reach a consensus on business decisions the Executive Committee will be tasked to take decisions on behalf of the club.

Club Rules

  1. The rules of play shall be those adopted by the Royal and Ancient Golf Club of St Andrews as modified by local Rules.

  2. That the election of members of the main committee take place in the following manner: Any two playing members of the club are at liberty to nominate a playing member to serve on the committee having previously received the consent of such member. The name of each member so nominated to be sent in writing to the club manager at least seven days before the Annual General Meeting.

  3. That the accounts of the club be made up to December 31st in each year and be presented duly audited at the Annual General Meeting.

  4. The expenditure drawn on the club’s banking account shall be carried out by anyone of the three members of the club appointed by the main committee of the club.  That the main committee sanctions all expenditure of the club.

  5. That the Annual General Meeting for the passing of the accounts, electing members of the committee and revising rules and transacting other business, be held in March each year, fourteen days’ notice of such meeting to be sent to each member of the club by the Club Manager.

  6. That notice of any resolution to be proposed at the Annuel General Meeting or intention to propose any new rule or rules to be sent to the club manager in writing by 1st February. That the Club Manager shall send notice of the same to every member with the notice convening the Annual General Meeting. Any amendment to any such motions must be in the hands of the Club Manager not less than fourteen days before the Annual General Meeting and any such notice of amendments shall be posted on the Clubs Notice Board by the Club Manager.

  7. No rules of the club shall be repealed or amended, and no new rules be made, save by a majority of at least two thirds of the Members present and voting at the Annual General Meeting or an Extraordinary General Meeting, the club do NOT accept proxy votes.

  8. That an extraordinary General Meeting may at any time be called by the Main Committee and may be called at the written request of twelve playing members within twenty-one days of receipt of such requests. Fourteen days’ notice of such a meeting shall be sent by the Club Manager to each member, the notice to state the object for which the meeting is called.

  9. Membership of the club shall be open to anyone interested in the sport of Golf on application regardless of sexual orientation, age, racial or ethnic origin, disability, religion, or belief, However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

  10. The club committee may refuse membership or remove it only for good cause such as conduct or character likely to bring the club sport into disrepute. Appeal against refusal or removal may be made to the main committee.

  11. Members must undertake to abide by the constitution and the rules of the Aquarius Golf Club, any member who contravenes the rules or whose conduct is prejudicial to the good name or interests of the club renders themselves liable to disciplinary action. In this context the word member includes and member or a member’s guest.

  12. That any member whose subscription shall be one month in arrears will be suspended from the club. For those paying by instalments this is a privilege and not a right. The committee have the right to request a member to pay their subscriptions in full.

  13. Those members may, subject always to the veto of the Committee as to days and persons, introduce up to six friends and guests to the privileges of the clubhouse and three golf course guests, Names and addresses must be inscribed in the book provided for in the bar and in the case of golfers in the green fee book. All green fees must be paid before commencement of play and must pre book a tee time.

  14. Any one member may not introduce any one visitor more than six times in any one year.

  15. No visitors are allowed on a Sunday morning of competitions.

  16. No five-day members are allowed to introduce playing visitors on a Saturday or Sunday. Five-day members are allowed to pay a green fee at weekends except on competition mornings. All green fees are to be paid before commencement of play. 5-day members are allowed to enter summer knockout competitions by paying a green fee if playing on a Saturday or Sunday and Paying the entrance money to the competition. 5 Day members are not allowed to participate in any other competitions. No member can play on a Competition morning unless participating in the competition.

  17. Until Juniors reach the age of 14 years, they shall only be allowed to play under the control and in the company of a member above the age of 14 years of age. The minimum age of a junior will be 8 years of age.

  18. A Junior at the age of 18 may become a full member without the payment of a joining fee, providing that the Club Membership is not full.

  19. All members shall defray whatever expenses they incur before leaving the Clubhouse.

  20. Clubhouse Rules, No Golf Shoes to be worn in the Bar, no Golf Clubs allowed in the bar and no wearing of hats in the bar.

  21. Rules on the course, all players to be wearing recognised golf attire, including golf shoes, all players to have their own set of clubs and only play with one ball.

  22. Any member violating the rules or regulations of the club or guilty of misconduct, may be suspended or expelled by resolution of the main committee, provided such resolution be carried by a majority of not less than a majority of the full main committee.

  23. Aquarius Golf Club is a non-for-profit making organization and is not subject to Commercial influence. All surpluses arising from its activities will be used to maintain or improve the clubs’ facilities. In the event of the dissolution of the club’s assets remaining after the satisfaction of all debts and liabilities shall not be distributed among members of the club but shall be given of transferred to one or more of the following approved sporting or charitable bodies.

a. A registered charitable organization (s)

b. Another club which is registered CASC

c. The sport’s national governing body for use by them for related community sports.

24. In the absence of the Chair, Members present shall appoint one of their number as acting Chair for that meeting.